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York Apprenticeships Social Media Privacy Notice

We keep the York Apprenticeships Social Media Privacy Notice under review. It was last reviewed and updated in December 2022.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).

Personal data

If you request to join the Apprenticeships in York Facebook Group, we will collect:

  • your age range
  • your main purpose for joining the group

By interacting with the group or pages, your name and profile may be visible to us and other users, and we or other users may respond to your interactions. You can delete your own interactions at any time.

You may be contacted by other users depending on your own privacy settings. Please don’t include any private correspondence via the group, if you want to contact us privately please do so via or

Please read Meta’s privacy policy which explains how Facebook and Instagram collect and use your personal data.

See further details about how we define personal data and non-personal data.

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Using personal data

By joining and interacting with the York Apprenticeships Facebook or Instagram pages or group, you are giving us and other users consent to contact you through those channels or other means depending on your privacy settings.  You can withdraw your consent at any time by contacting

Any personal data you share on the page/s will be retained on the social media page/s until you delete it, or we delete the page/s.

We will not collect or retain any personal data unless you have requested for us to get in contact with you through other means.

The information we collect may be included in presentations, statistics and reports. Any presentations, reports and statistics for publication or use outside of the authorised council staff, will be anonymised and cannot be linked back to you, your family or individuals.   Reports containing anonymous information may also be shared with the general public and other organisations.

We will not use the information for any other purpose than set out in this privacy notice and will not disclose to a third party i.e. other companies or individuals, unless we are required to do so by law for the prevention of crime and detection of fraud, or, in some circumstances, when we feel that you or others are at risk.

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We are collecting your information to give us a better understanding of who is interested in apprenticeships and who is advertising.

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Sharing personal data

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud or tax investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

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Retaining personal data

We will keep the information you give us in CYC’s secure network drive and make sure it can only be accessed by authorised staff.

We will keep the information you give us for up to 10 years and then will securely and confidentially destroy it.  

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

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Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

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Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.

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Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145