Trusted Relationships Privacy Notice

We keep the Trusted Relationships Privacy Notice under review. It was last reviewed and updated in May 2022. 

City of York Council ‘Trusted Relationships’ programme aims to improve support to young people at risk of exploitation and abuse.

We provide a multi-agency collaborative approach to identify and support children and young people who are primarily at risk of or subject to Child Criminal Exploitation (including County Lines, Child Sexual Exploitation and Modern Slavery).

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).


Personal data

In order to deliver the Trusted Relationships programme collects personal data and special categories of personal data, such as:

  • name
  • date of birth
  • address
  • unique reference numbers
  • gender
  • english as a second language
  • employment status
  • statutory care status and background
  • education information including absences and exclusions
  • ethnicity
  • information which related to involvement with the Trusted Relationships programme which may include health details such as learning disabilities or physical/mental health
  • information about previous involvement with the Childrens Service
  • criminal conviction and/or offence history

See further details about how we define personal data and non-personal data.


Sharing personal data

In the course of delivering the Trusted Relationships programme, we may share information with other council services as well as other agencies or organisations.  For example:

  • within City of York Council teams who form part of the Safeguarding Children’s Partnership, for example: Childrens Services; Education and Skills; Safeguarding Unit; Virtual School; Health Services, Adult Services; Youth Justice
  • partners of the City of York Safeguarding Children’s Partnership, including North Yorkshire Police
  • OFSTED

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings
  • safeguarding

Our legal basis for collecting and sharing personal data

The legislation, policies and guidance that relate to this service includes, but is not limited to:

  • Children Act 1989
  • Children Act 2004
  • Education Act 2002
  • Crime and Disorder Act 1998

The council has a legal obligation to safeguard young people who are at risk of exploitation. The Trusted Relationships programme will use your personal data for:

  • service provision and delivery of Trusted Relationships programme
  • prevention and detection of a crime
  • safeguarding of young people
  • to ensure young people receive well organised and appropriate support
  • to ensure risks to young people are correctly identified and assessed
  • for evaluation purposes. 

 


Retaining personal data

The council only retains personal data for as long as is necessary and information relating to the programme will form part of your case file. It will therefore be retained in accordance with the retention period relevant to the file type.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.


Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.


Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.


Also see