Your council

Keeping the electoral register up-to-date

Every year the Electoral Registration Officer is required to conduct a canvass of all residential properties within the City of York Council’s registration area to check who is eligible to register to vote.

This annual canvass ensures the revised electoral register is up-to-date before it's published on 1 December.

If you're not currently registered to vote, you can register to vote online (GOV.UK), it only takes a few moments.

You'll need to provide your:

  • date of birth
  • National Insurance number

The annual canvass 2020

The Cabinet Office have reformed the annual canvass process for 2020.

Each year (between August and November) we send a Communication Letter or a Canvass Form to every household in our area to make sure our information is correct.

If you have received a Communication A letter, your letter will state that if any information is incorrect, or there are people eligible to register to vote at this address that are not included, then you must respond to this letter. However, you do not need to respond if all the information is correct.

If you have received a Communication B letter, your letter will state that you must respond so we can check who is eligible to register to vote.

You're required to respond by law to a Communication B letter or to a Canvass Form, whether the information is correct or incorrect.

If you don't respond, then we're required to send reminders. Your reminder could be in the form of:

  • a further letter
  • an email
  • a text message (SMS)
  • a Canvass Form

You may also receive a personal communication from a canvasser if you don't respond.

How to respond

Please read the information on your Communication Letter or Canvass Form very carefully to check:

  • whether or not you are required to respond
  • that all the information we currently hold is correct

If there are changes to be made to the household registration, then these can only be made using the online response service.

If there are no changes to be made then in addition to the online service, you can use the telephone and SMS response services.

You'll need your unique security codes, part 1 and part 2, printed on the front of the communication you have received.

Confirm or change your household details

This year the canvass is taking place during a challenging public health situation, and we're working to ensure that we take account of public health and government guidelines.

If you're required to respond, wherever possible, you should consider responding:

  • online: to confirm or change your household details
  • by telephone: 0808 284 1583, only to confirm no changes to your household details
  • by SMS: 07786 209383, only to confirm no changes to your household details

If you've received a Canvass Form, you can respond by the above methods or by post. A postage paid return envelope is included enclosed with the form. Please ensure that you make necessary amendments to the form and sign it.

It's much quicker and saves your local council money if you respond using online, telephone or SMS options.

If you have any questions about the communication you have received, or are unable to use the online registration service then you should contact the Electoral Services Team.

Electoral Services Team's duties

Our Electoral Services Team assists electors with registering to vote and supports the election process.

We don't:

You can check if you're registered to vote by contacting our Customer Centre.

Also see

Electoral Services

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 551007