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Proposed York Outer Ring Road Dualling and Roundabout Upgrade Scheme Privacy Notice - Land Referencing - Request for Information

This privacy notice was completed in December 2021 and we will keep it under regular review. When we use your personal data, CYC complies with data protection legislation and is the registered ‘Controller’. Our data protection notification is registered with the Information Commissioner’s Office (ICO) - reference Z5809563.

View the privacy and transparency information for all of the City of York Council (CYC).

Collecting personal data

We are requesting information from you as we understand that you have a legal interest in the property or land affected by the proposed scheme for example as an owner or tenant. The Council requires details of all relevant interests (ownership and/or rights) in the land detailed in the Maps A and B.

Using personal data

The council has an agreement in place with Land Referencing Services LLP (LRS) to identify who has a legal interest in property or land that may be affected by the proposed York Outer Ring Road (YORR) Dualling and Roundabout Upgrade Scheme, through a process known as ‘Land Referencing’.

The information you complete and return on the questionnaire will be used in connection with the proposed YORR Dualling and Roundabout Upgrade Scheme only and is primarily for the protection of the statutory rights of individuals and organisations concerned. The information may be used in preparation of an Order Schedule and Map to be attached to any future Order that may be required for delivery of the scheme. Such Order documents would at some stage will be available for public inspection.

Sharing personal data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

Retaining personal data

The information you give, will be stored securely and confidentially and will only be accessed by council and LRS staff that have a need to access it.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

If you have any questions about this Privacy Notice, want to exercise your rights, or if you have a complaint about how your information has been used, please contact us on email:, or telephone: 01904 554145, or write to:

Data Protection Officer
City of York Council
West Offices
Station Rise

See further details of your rights relating to personal data.

Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145