We keep the Park and Pedal Scheme Privacy Notice under review. It was last reviewed and updated in March 2019.

If you have any questions about this Privacy Notice contact the council's Data Protection Officer.

View the Privacy and transparency information for all of the City of York Council (CYC).


Personal data

The Park and Pedal Scheme at City of York Council will collect personal data about you when you apply for a cycle locker at any of the Park & Ride sites. This privacy notice explains how we use your personal data.

We will

  • only ask you for the information that is necessary to consider your request for a locker through the Park and Pedal Scheme
  • protect it and make sure nobody has access to it who shouldn't
  • ensure you know if you have a choice about giving us information
  • make sure we don't keep it for longer than is necessary

We ask that you:

  • give us accurate information
  • tell us as soon as possible of any changes
  • tell us as soon as possible if you notice mistakes in the information we hold about you

If you do not provide the personal data requested by us, we may not be able to provide you with the information you need and/or process your cycle locker application for you.

See further details about how we define personal data and non-personal data.


Using personal data

The personal data you give us will be used by the council, First York or McArthur Glen to process and resolve an application for cycle locker as you have requested.

See further details about how we use your personal data.


Sharing personal data

We will share personal data about you with other Council Services as appropriate eg Finance Services and also with our external partners who deliver the Park and Pedal Scheme alongside us/the Council.

We have a contract in place with First York, as the Park & Ride provider, to help administer the Park and Pedal Scheme i.e. issue locker keys at the Askham Bar, Grimston Bar, Monks Cross, Rawcliffe Bar and Poppleton Bar Park & Ride sites. We have an agreement with McArthur Glen Designer Outlet to help administer the Park and Pedal Scheme i.e. issue locker keys at the Designer Outlet Park & Ride site.

This does mean your data will be shared with them to allow this process to happen. All information is transferred securely.

You can view First York and McArthur Glen York's privacy notices at

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

We must protect public funds and may use personal data and data-matching techniques to detect and prevent fraud, collect taxes and ensure public money is targeted and spent in the most appropriate and cost-effective way. To do this, your personal data may be shared with other bodies responsible for auditing or administering public funds, including the Department for Work and Pensions, HM Revenue and Customs, the Police and other local authorities.


Our legal basis for collecting and sharing personal data

The Park and Pedal Scheme uses and collects your personal data as you have applied for a cycle locker at a Park & Ride site and we need this information to process your application and administer the Scheme.


Retaining personal data

We will keep your personal data for as long as your application is valid. When we no longer have a need to keep your information, such as when you return the cycle locker key, or the agreement is terminated for another reason or your application is refused, we will delete or destroy it securely.

Where required or appropriate to, at the end of the retention period, we will pass onto the City Archives any relevant information.


Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

See further details about the further processing of personal data.


Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.


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