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People and communities

Great British Spring Clean Privacy Notice

We keep the Great British Spring Clean Privacy Notice under review. It was last reviewed and updated in February 2023.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).

Personal data

We need your information if you volunteer to take part in the Great British Spring Clean events.

See further details about how we define personal data and non-personal data.

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Collecting personal data

We will collect your information when you apply to volunteer either by completing the online form, or contacting us by phone or email.

We only ask you for the information that we need. If you do not provide the information we ask for, we may not be able to consider your request to be a volunteer

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Using personal data

We are using the information you give us to support you with everything you need to take part, for example, loan you equipment, provide you with promotional support, collection, and disposal of rubbish.

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When you apply to volunteer you will be asked for your consent. This includes providing consent if you are the parent/guardian of someone volunteering who is under 18 years old.

You can withdraw your consent at any time by contacting

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Sharing personal data

We will only share your personal information with other council services as appropriate.

The information we collect may be included in presentations, statistics, and reports to promote the initiative, thank those who have taken part. Any presentations, reports and statistics for publication or use outside of the authorised council staff, such on the council’s website and social media, will be anonymised and cannot be linked back to you or individuals.

Reports containing anonymous information may also be shared with the public and other organisations such as Keep Britain Tidy

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud or tax investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

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Retaining personal data

We will keep your information for up to 2 years after the event and then we will securely and confidentially delete or destroy it.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

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Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

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Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.

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Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145