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City of York Council Email Updates Privacy Notice

We keep the City of York Council Email Updates Privacy Notice under review. It was last reviewed and updated in June 2021.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).


Personal data

We will collect:

  • your name
  • your email address
  • details of what council email updates you want to receive

See further details about how we define personal data and non-personal data.


Using personal data

We are collecting your information as you have asked us to send you regular council email updates.

The information you give us, will be used to deliver our updates to the email address you have given us.

This information will be used to contact you with updates regarding the council services you have asked us to tell you about, these include:

  • business services
  • climate change
  • resident services
  • Schools and families
  • social care

We use GOV.UK Notify to send our council email updates to you.


Our legal basis for using personal data

By signing up to receive our email updates, you are giving your consent for us to process your information for this purpose.

You can withdraw your consent or unsubscribe, at any time by submitting a request using our email updates eform.

You can also withdraw your consent by emailing: newsdesk@york.gov.uk.


Sharing personal data

We will not use the information for any other purpose than set out in this privacy notice and will not disclose to a third party such as other companies or individuals, unless we are required to do so by law for the prevention of crime and detection of fraud, or, in some circumstances, when we feel that you or others are at risk.


Retaining personal data

We will keep the information you give us in our secure network drive and make sure it can only be accessed by authorised staff.

We will only keep your information for as long as we have your consent and then we will securely and confidentially destroy it.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.


Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.


Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.


Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145