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Economic Growth Team Privacy Notice

We created this privacy notice in November 2021, and it was reviewed in April 2023. We will keep it under review.

When we use your personal information, City of York Council (CYC) complies with data protection legislation, and is the registered ‘Controller’. Our data protection notification is registered with the Information Commissioner’s Office (ICO) – reference Z5809563.

When we collect your personal information

The Economic Growth Team will collect your personal information when

  • you contact us in writing, speak to us on the phone, by email or any other type of electronic communication, or talk to us face to face
  • you contact us and take part in any learning or development opportunities available through the Economic Growth team at the council

We will:

  • only ask you for the information that is necessary
  • protect it and make sure no-one has access to it who shouldn’t
  • ensure you know if you have a choice about giving us information
  • make sure we don’t keep it for longer than is necessary

We ask that you:

  • give us accurate information
  • tell us as soon as possible of any changes
  • tell us as soon as possible if you notice mistakes in the information we hold about you

If you do not provide the personal information requested by us, we may not be able to provide you with the information you need or respond to your request.

We may also gather information to know how well businesses are working together to boost the economy, increase footfall, support the workforce, create employment and promote the City. We may also undertake consultation work in order to develop key strategy documents. This helps us understand the experiences of businesses in York.

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Details of information obtained from third parties

We may receive information which includes personal details from a range of partners on your behalf such as Make It York, the Chamber of Commerce, Indie York and The York BID, as well as survey and consultation information. This will only take place if you have given permission to them to share that information with third parties in the first place.

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What will we do with your information

The Economic Growth Team uses your information to provide a range of services. Read more about the services provided by the Economic Growth Team online.

When you request information, or take part in learning and training through external partners, this will only happen if we are satisfied that they will take appropriate measures to protect your personal information and, where required, put in place contractual obligations to ensure they can only use your personal information to provide services to us and to you.

Any presentations, reports and statistics for publication or use outside of the authorised staff, will be anonymised and cannot be linked back to you or individuals. Reports containing anonymous information may also be shared with the general public and other organisations.

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We use your information as set out in this privacy notice for one of the following reasons

  • you have given us your explicit consent which you can withdraw at any time by contacting us by email:
  • the processing necessary to ensure compliance with a legal obligation
  • the processing necessary for the performance of a contract to which the data subject is a party
  • the processing relating to a task carried out in the public interest

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How we will share your information

We will only share your personal information with other Council services as appropriate.

Where we work with external partners or third parties to provide our services, we will have arrangements or agreements in place to ensure that there are appropriate data protection safeguards.

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as law enforcement, fraud or tax investigations, regulation and licensing, criminal prosecutions and court proceedings. This includes exchanging information with other government departments for legal reasons. We will not sell, rent or share your information with any other organisations for marketing, market research or commercial purposes.

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Storage of information

We will keep your information in our secure network and make sure it can only be accessed by authorised staff.

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How long will we keep your information

We will keep your information only for as long as is necessary and then we will securely and confidentially destroy it.

Where required or appropriate to, at the end of the retention period, we will pass onto the City Archives any relevant information.

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Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, we will provide you with a new notice explaining the purpose prior to commencing the processing and the processing conditions. Where and whenever necessary, we will seek your consent prior to the new processing.

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Your rights

To find out about your rights under Data Protection law, you can go to the Information Commissioners Office (ICO).

You can also find more information about your rights online.

If you have any questions about this Privacy Notice, want to exercise your rights, or if you have a complaint about how your information has been used, please contact us.

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Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145