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Apprenticeship Levy Privacy Notice

We keep the Apprenticeship Levy Privacy Notice under review. It was last reviewed and updated in April 2022.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).

Personal data

We’re asking local employers for details to help the internal Apprenticeship Task Group make decisions on who to transfer our levy money to.

See further details about how we define personal data and non-personal data.

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Collecting personal data

We'll collect your personal information when you make an application for the City of York Council to transfer Apprenticeship Levy to you and this privacy notice explains how we will use it.


  • only ask you for the information that is necessary to consider your application for example, your name, contact details; information relevant to your application, etc.
  • protect it and make sure nobody has access to it who shouldn’t
  • ensure you know if you have a choice about giving us information
  • make sure we don’t keep it for longer than is necessary

We ask that you:

  • give us accurate information
  • tell us as soon as possible of any changes
  • tell us as soon as possible if you notice mistakes in the information we hold about you

If you do not provide the information requested by us, we may not be able to provide you with the information you need or process your application.

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Using personal data

We're using the information you give us with your consent, to process your application.

The information we collect will be included in reports, presentations, statistics and returns to central government and the School Apprenticeship Panel, where required. Any information for publication or use outside of the council staff who need to use it to process your application, will be anonymised and will not identify you, your business or any individuals.

Reports containing anonymous information may also be shared with the general public and other organisations.

If we want to use your information after a successful application for a future case study, we will contact you and get your explicit consent for that.

If you have completed a paper Expression of Interest form, once you complete and return it to us, we'll transfer the information you have given us onto the council’s secure network and then destroy confidentially the paper copy.

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Sharing personal data

We will only share your personal information with other council services as appropriate e.g. the council’s Skills Team, Apprenticeship Task Group, etc.

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

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Retaining personal data

We'll keep the information you give us in The City of York Council’s secure network and make sure it can only be accessed by authorised staff.

We'll keep the information you give us for up to seven years and then will securely and confidentially destroy it.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

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Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

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Your rights relating to personal data

You can withdraw your consent at any time by contacting

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.

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Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145