Extended Micro-Business Grant Privacy Notice

We keep the Extended Micro-Business Grant Privacy Notice under review. It was last reviewed and updated in May 2020.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy information for all of the City of York Council (CYC).

Collecting personal data

We'll collect your personal data when you apply for a discretionary business grant and this privacy notice explains how we will use it


  • only ask you for the information that is necessary to consider your application for this grant
  • protect it and make sure nobody has access to it who shouldn’t
  • ensure you know if you have a choice about giving us information
  • make sure we don’t keep it for longer than is necessary

We ask that you:

  • give us accurate information
  • tell us as soon as possible of any changes
  • tell us as soon as possible if you notice mistakes in the information we hold about you

If you do not provide the personal data requested by us, we may not be able to provide you with the information you need or process your grant application.

Using personal data

The personal data you give us will be used by us to process your grant application as you have requested.

Our legal basis for using personal data

We collect and use your personal data as you have applied for a discretionary business grant and we need this information to process your application.

Sharing personal data

We'll share personal data about you with other Council Services as appropriate, for example Finance Services and also with our external partners who are supporting the council to manage and process these grant applications.

Sharing data under Data Protection legislation

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

  • law enforcement
  • fraud investigations
  • regulation and licensing
  • criminal prosecutions
  • court proceedings

Retaining personal data

We'll keep your personal data for 7 years, and then we'll delete or destroy it securely.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.

Also see