Waste and recycling

Click Before You Tip service Privacy Notice

We keep the Click Before You Tip service Privacy Notice under review. It was last reviewed and updated in May 2020.

We will collect your personal data when you book to visit a Household Waste Recycling Centre (HWRC) and this privacy notice explains how we will use it.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy information for all of the City of York Council (CYC).

Collecting personal data

We will:

  • only ask you for the information that is necessary to ensure safe and measured access to the HWRC
  • protect it and make sure nobody has access to it who shouldn’t
  • ensure you know if you have a choice about giving us information
  • make sure we don’t keep it for longer than is necessary

We ask that you:

  • give us accurate information
  • tell us as soon as possible of any changes
  • tell us as soon as possible if you notice mistakes in the information we hold about you

If you don't provide the personal data requested by us, we will not be able to provide you a time slot and process your request to visit a HWRC.

See further details about how we define personal data and non-personal data.

Using personal data

The personal data you give us will be used to process your request to visit a HWRC site and create a booking.

Our legal basis for using personal data

We collect and use your personal data as you have applied to visit a HWRC and we need this information to process your application. 

Sharing personal data

We'll only share personal data about you with other council services as appropriate to deliver this service, and also with our external partner Yorwaste who run the HWRC’s on our behalf.

Yorwaste require this information to grant access to the site and manage the process on our behalf.

We have an agreement in place with Yorwaste which means your data will be shared with them to allow this process to happen. All information is transferred securely.

See Yorwaste's Privacy and Personal Data Protection Policy.

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as law enforcement, fraud investigations, regulation and licensing, criminal prosecutions and court proceedings.

Retaining personal data

We'll keep your personal data for as long as necessary and then we will delete or destroy it securely.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

  • explain this new use before we start the processing
  • set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

See further details of your rights relating to personal data.

Also see

Data Protection Officer

West Offices, Station Rise, York, YO1 6GA

Telephone: 01904 554145