Holding an event in York

Contact the city centre management office of 'Make It York' about holding an event in York city centre, or on other land we own, such as:

  • the renewal of wedding vows
  • filming on a council owned park or open space

There may be a cost depending on the type of event and the organiser.

Once a space has been agreed, you'll be asked to complete and return an application form. Once the event is confirmed, a contract will be agreed.

York Barbican concessionary days

York Barbican concessionary days are available for use by local groups, clubs and community organisations and we are inviting applications for one day in 2017 and one of the two available days in 2018.

If you would like to apply send your submission to Charlie Croft, City of York Council's Assistant Director (Communities, Culture and Public Realm) at Charlie.croft@york.gov.uk by Thursday 5 May.

To be considered, your proposed event must:

  • promote the objectives of York’s Council Plan
  • provide activities or entertainment that appeal to and attract the widest cross-section of the local community
  • be open and accessible to all with no restricted access

Priority will be given to events that:

  • enhance campaigns or public engagement programmes being delivered by the council or by its Without Walls partners
  • provide opportunities for community engagement e.g. through participation opportunities for local residents
  • deliver a high quality artistic programme
  • enhance the overall Barbican programme
  • have not previously been in receipt of a concessionary day

Concessionary days include rental fees and charges such as use of backstage and front of house facilities, in house technical equipment, front of house management, and stewarding. They do not, however, cover items such as box office and credit card commission, marketing and additional staff for duties such as loading and unloading production equipment.

The days are available as part of the council’s lease agreement with York Barbican’s operators, SMG.

Event safety information for organisers

The 'City of York Event Safety Advisory Group' is made up of core members from City of York Council, the police, the fire and rescue service, the ambulance service and the highway authority.

The group promote and encourage high standards of public safety and wellbeing at events held in York. They've produced two guides to help event organisers which should be read in addition to any legal requirements and government guidance:

Also see

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