We spend approximately £144 million each year buying goods and services through our commercial procurement processes.
This helps us to provide facilities and services to the residents of York.
Contracts and tendering
As part of the Government's initiative to implement e-procurement, we use the online portal YORtender for our competitive tendering processes and for displaying current and ongoing contract information. Details for City of York Council, and for other local authorities, can be viewed on the live ProContract contracts register.
We ask all suppliers who are interested in future opportunities to work with CYC to register on YORtender.
The portal allows a fair and transparent tendering process, where our Procurement Team can invite suppliers, publish template quotation documents, and then evaluate all submitted responses before awarding the contract to the successful tenderer(s).
Registration is free, and you will start receiving email alerts on relevant projects as soon as you have completed the supplier registration and chosen your categories of interest, so it is important to keep your contact information up-to-date.
General Building Works - important changes to our supplier assessment process
Over the next few weeks, our commercial procurement team will be contacting existing suppliers with details on how we are improving our procurement process for minor works contracts worth between £25k and £100k.
By 8 March 2019, we will require any business in this category to be a Verified Constructionline Gold (Level 3) Member to be an Approved Supplier for the council. The main aim is to ensure that our supply chain meet our core requirements and are all assessed to the same standard, whilst also improving efficiency of our SQ processes for both yourselves and us.
We will be holding a 'Meet the Buyer' event in the coming months, where we'll be presenting the benefits of this new process to our existing supply chain (as well as potential new suppliers), and answering any questions you may have.
European Union procurement threshold levels
The European Union (EU) sets threshold levels for public procurement to govern the processes we are required to undertake when letting new contracts.
If these amounts are exceeded, we are required to follow EU Public Procurement Directives. Potential contracts of this size are advertised in the Official Journal of the European Union, as well as eventual contract award notices, which will then also be reflected on the ProContract contracts register.
As of 1 January 2018, the current EU thresholds are:
- Supply of goods and/or services contracts: £181,302
- Works contracts: £4,551,413
- Social services and other health services: £615,278
We calculate these values for the entire life costing of the contract, including any extension options. We have set out the minimum timescales for each process in our Procedure Timescale Tracker.
Framework agreements for procurement
We also use various frameworks for procuring public sector contracts. There is a wide range of existing framework agreements which can be accessed by local authorities.
You can see further information about framework agreements on the websites of the following frequently used companies:
- Yorkshire Purchasing Organisation
- Crown Commercial Service
- Eastern Shires Purchasing Organisation
- North East Procurement Organisation
Yorkshire Purchasing Organisation
We are one of 13 local authorities who are founder members of the Yorkshire Purchasing Organisation (YPO).
YPO has agreements, also known as frameworks, that are ready-made for you to access, are quick and simple to use and help to you deliver local authority objectives in a value-for-money way.
YPO can offer support with:
- social value
- unlocking budget constraints
- provision of front line services
- assisting education services