Digital services project

Planned maintenance to the Planning Portal

Due to an upgrade to the Planning Portal between 9am and midday on Saturday 21 October, customers will be unable to view documents on the site during this time.

The Digital Services Project will provide inclusive, accessible, always on, always open services to York's residents and businesses through our website.

Benefits to us and our customers

We are working to integrate our back-office activities and to streamline services into an online 'one stop shop' you can use to interact with us. The project will provide an online 'portal' for customers which offers:

  • a way to pay, apply, request, report, identify things
  • the ability to feedback and track interactions
  • access from any web-enabled device (mobile, laptop, tablet or computer)

With these things in place we will be more efficient and will be able to satisfy the demand for 24/7 access to services.

Customer relationship management (CRM)

Our Customer Relationship Management (CRM) system currently helps us to manage and record the way we interact with customers.

As part of this project we're refreshing our CRM system and streamlining many of our back office processes, giving a more efficient and knowledge-rich service.

The project is starting out by:

  • implementing new CRM software to replace the current system
  • ensuring our technical and support staff have necessary knowledge and skills
  • mapping out the most effective use of the technology for customers and staff

Phased approach

We will be integrating our back-office processes to the CRM system in several phases. This means our project will initially include improved online services for areas such as:

  • Revenues
  • Benefits
  • Waste - missed bins, new containers, bulky collections
  • Highways -  road, streetlight and drainage faults
  • Public Realm - litter, fly tipping and graffiti reporting
  • e-billing

Current Status

We have launched the solution for key Council Tax transactions to improve online services and to easily access council tax billing services, such as setting up Direct Debits; apply for Single Occupancy discount as well as move out, move in and move within York.

Further information

For further information, please contact the Digital Services Project.

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