UK Shared Prosperity Fund expression of interest Privacy Notice

We keep the UK Shared Prosperity Fund expression of interest Privacy Notice under review. It was last reviewed and updated in December 2022.

When we use your personal data, City of York Council (CYC) complies with data protection legislation and is the registered ‘Controller’.

Our data protection notification is registered with the Information Commissioner’s Office (ICO) - reference Z5809563.

If you have any questions about this Privacy Notice contact the council’s Data Protection Officer.

View the privacy and transparency information for all of the City of York Council (CYC).

Personal data
Using personal data
Sharing personal data
Retaining personal data
Further processing of personal data
Your rights relating to personal data

Personal data

We are collecting:

demographic and company information about your business
contact names, addresses and email details
extended (open-ended) responses that provide context to your answers, especially around the type of project suggested and how that fits with programme interventions

Participation is voluntary and you can choose to not answer any of the questions, however if the information is not provided, we will be unable to process expressions of interest as it will be impossible to assess project bids against the relevant criteria.

See further details about how we define personal data and non-personal data.

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Using personal data

City of York Council will be the lead authority for the city in the administration of £5.1 million of government funding for the UK Shared Prosperity Fund (UKSPF) for the local area.

The information we collect will be used to assess the merits of individual expressions of interest against set UKSPF criteria, all of which will be available during the application process.

To allot this funding, City of York Council will ask abroad spectrum of organisations to ‘pitch’ project ideas in bid to win a share of this money available in an open competition. The first stage is for expressions of interest, there will be a second phase where further, more detailed applications will need to be submitted, and this second phase will have a separate Privacy Notice.

In order for the Council to award the funding, organisations must meet certain criteria, which will involve sharing data about the applicant body. It may also mean that we link organisations together as part of a consortium in order to be able to deliver proposed projects if they align closely, and approval will be sought for that as part of the EOI process.

The process will also provide businesses and organisations as a means of contacting our team with further questions where they feel it to be appropriate.

If your expression of interest is successful, we will invite you to submit a full, detailed application, for which a separate Privacy Notice will be provided.

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We will protect your data and make sure nobody has access to it who shouldn’t and we will not keep it for longer than is necessary.

Expressions of interest will be assessed by a small number of officers who will not share your data with anyone else who is not part of the assessment process.

We will not use the information for any other purpose than set out in this privacy notice. With your permission, redacted details of your application may be shared with a third party if it is decided that projects are either very similar, or insufficiently strong to stand alone, as part of a consortia approach. We will seek your permission to follow this approach before any advances are made to a third party on this basis.

We are using the information you give us with your consent. You can withdraw your consent at any time by contacting us on email: economicgrowth@york.gov.uk.

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Retaining personal data

We will keep the information you give us in CYC’s secure network drive and make sure it can only be accessed by authorised staff.

We will keep the information you give us for up to 3 years, or until the end of the UKSPF programme, and then will securely and confidentially destroy it.

At the end of the retention period, we may pass any relevant information to the City Archives where it is required or appropriate to do so.

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Further processing of personal data

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.

The new notice will:

explain this new use before we start the processing
set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.

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Your rights relating to personal data

When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.

To find out about your rights under data protection law, you can go to the Information Commissioners Office (ICO) website.

If you have any questions about this privacy notice, want to exercise your rights, or if you have a complaint about how your information has been used, please contact us on email: information.governance@york.gov.uk, or on telephone: 01904 554145, or write to: Data Protection Officer, City of York Council, West Offices, Station Rise, York YO1 6GA.

See further details of your rights relating to personal data.

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